Monday, November 18, 2013

Key Elements of a Presentation

The Key Elements of a Presentation

Making a presentation is a way of communicating your thoughts and ideas to an audience and many of our articles on communication are also relevant here, see: What is Communication for more. 

Consider the following key components of a presentation:


When and where will you deliver your presentation?  Will it be in a setting you are familiar with, or somewhere new?  Will it be within a formal work setting, or a less formal, social setting?  Will the presentation be to a small group or a large crowd?  And are you already familiar with the audience?


The presenter communicates with the audience and controls the presentation.


The audience receives the presenter’s message(s).  However, this reception will be filtered through and affected by such things as the listener’s own experience, knowledge and personal sense of values.
See our page: Barriers to Effective Communication to learn why communication can fail.


The message, or messages, are delivered by the presenter to the audience.  The message is delivered not just by the spoken word (verbal communication) but can be augmented by techniques such as voice projection, body language, gestures, eye contact (non-verbal communication), and visual aids.


The audience’s reaction and success of the presentation will largely depend upon whether the presenter’s message was effectively communicated.
See our page: Improving Communication for more information.


Presentations are usually delivered direct to an audience.  However, today there may be occasions where they are delivered from a distance over the Internet using video conferencing.


Many factors can influence the effectiveness of how your message is communicated to the audience, for example background noise or other distractions, an overly warm or cool room, or the time of day and state of audience alertness can all influence your audience’s level of concentration.  As presenter, you have to be prepared to cope with any such problems and try to keep your audience focussed on your message.

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